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Charter Bus Prices: How Much Does a Round Rock Bus Rental Cost?
When you’re ready to book your group transportation, one of the first questions you’ll have is “How much does a charter bus rental in Round Rock cost?” We’re here to help you understand pricing so you can choose the best option for your group and budget. A full-size charter bus in Round Rock typically costs between $1,200 and $3,500 per day, while smaller minibuses range from $900 to $2,500 per day. Your final price depends on factors like the type of bus, the length of your trip, the distance traveled, and the season. For a custom quote, call us at 945-867-4880.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of an Round Rock Charter Bus Rental?
Several key factors influence the cost of renting a charter bus in Round Rock. Understanding these will help you plan your budget and get the best value for your group.
Type of Bus: The size and type of bus you choose have a big impact on price. Full-size charter buses (47-56 passengers) are generally more expensive than smaller minibuses (18-35 passengers) because they have higher operating costs. For example, a 56-passenger bus might cost $1,600 to $3,800 per day, while a 25-passenger minibus ranges from $1,300 to $3,200. You’ll want to pick a bus that comfortably fits your group to avoid paying for unused seats or needing multiple vehicles.
Trip Duration: Charter bus rentals are usually priced by the hour, day, or mile. Many groups book by the day (12-14 hours), which is ideal for local trips around Round Rock, Austin, or Georgetown. The longer you need the bus, the higher the cost. Multi-day trips often qualify for discounts, so a week-long rental might be $8,000 to $15,000 instead of paying daily rates. Be sure to clarify how long your rental period is when getting a quote.
Mileage and Route: How far you travel affects your price. Local trips within 50-100 miles of Round Rock usually have a flat daily rate with a mileage cap. Longer trips, like a weekend trip to San Antonio or Houston, add mileage fees (around $4 to $8 per mile). Traffic and detours can also increase mileage, so it’s good to give your dispatcher a detailed itinerary.
Season and Demand: Prices fluctuate with the season. Spring and early summer are peak times in Central Texas due to graduations, weddings, and festivals (like SXSW and Austin City Limits). Holidays and weekends are also busier. Booking well in advance for peak dates can lock in lower rates. Last-minute rentals often cost more.
Additional Amenities: Standard charter buses come with A/C, reclining seats, and a restroom. You can request extras like WiFi, power outlets, TVs, or luggage space. Some buses have ADA lifts for passengers with mobility devices. Premium features or luxury coaches (for corporate or celebrity travel) will raise your price. Ask if amenities are included or extra.
Pickup and Dropoff Locations: Most companies serve all of Williamson County, including Cedar Park, Leander, and Hutto. Trips to Austin, Pflugerville, or Round Rock’s Dell Diamond may have different rates. Airport transfers to AUS or DFW are common and usually priced per trip ($250-$450). Make sure your quote covers all your stops.
Group Size and Luggage: Larger groups need bigger buses or multiple vehicles. If you have a lot of luggage (for a sports team, band, or wedding), you might need a bus with an undercarriage storage bay. This can affect bus choice and price. Overpacking a smaller bus can mean paying for extra space or a second bus.
In summary, the best way to get an accurate price is to provide your travel dates, group size, pickup/dropoff locations, itinerary, and any special requests to a reservation agent. They can compare buses and give you a firm quote in minutes.
How Much Does It Cost to Rent a Charter Bus for a Week?
Weekly charter bus rentals in Round Rock typically range from $8,000 to $15,000, depending on the bus type and itinerary. Multi-day rentals are perfect for extended school trips, corporate tours, or summer camps. Companies often offer discounts for weekly bookings, making the daily rate cheaper than a single-day rental. For example, a 56-passenger bus might be $2,000/day for one day but only $1,500/day for a week. Mileage overages, driver overnight stays, and amenities can add to the cost. Always ask about weekly rates and what’s included.
Sample Trip Pricing Examples
Below are some real-world pricing examples for charter bus rentals in Round Rock. These samples use average rates and typical itineraries. Your exact price may vary based on your company’s rates and your specific needs.
Local Wedding Shuttle to Brushy Creek Events Center (200 guests)
A bride and groom in Round Rock wanted to shuttle their 200 guests from three hotels in downtown Austin to their wedding at Brushy Creek Events Center. They booked four 56-passenger charter buses for 12 hours on a Saturday in May. Each bus cost $2,200 for the day, including a 150-mile allowance and amenities like WiFi and a restroom. The total transportation cost was $8,800. The buses ran continuous shuttles from 4 pm to midnight, with drivers waiting between trips. This kept all guests safe, on time, and the roads around the venue clear of parking congestion. The couple loved that their guests could enjoy the Hill Country views on the way and not worry about driving.
Corporate Shuttle for Dell Technologies Tour (50 employees)
Dell Technologies in Round Rock needed to shuttle 50 employees from their headquarters to a conference center in downtown Austin. They reserved one 56-passenger charter bus and one 18-passenger minibus for an 8-hour corporate event. The full-size bus was $1,900 for the day, and the minibus was $1,300. The total was $3,200. Both buses had power outlets and onboard WiFi so employees could work en route. Drivers provided a shuttle back to the office after the event. The company noted that the buses were punctual and the drivers professional, making the whole experience seamless for their team.
School Field Trip to Bullock Texas State History Museum (60 students)
A Round Rock ISD teacher planned a field trip for 60 students to the Bullock Texas State History Museum in Austin. She booked two 30-passenger minibuses for 7 hours on a weekday. Each minibus cost $1,400 for the day, totaling $2,800. The buses arrived early to load student backpacks and lunch coolers. Drivers helped with loading/unloading and allowed a 30-minute lunch break at Zilker Park on the return trip. The teacher said the trip was “stress-free” and the students were excited to ride in the modern buses with TVs showing educational videos on the way.
Bachelor Party Shuttle Around Round Rock and Austin (15 guests)
A groom-to-be and his friends wanted a fun, safe way to get around for a bachelor party weekend. They rented a 20-passenger minibus for 10 hours on a Friday night. The bus cost $1,850 for the evening and came with a premium sound system, LED lights, and a cooler for drinks. The group toured local Round Rock breweries like Rockin’ R and then headed to Rainey Street in Austin. The driver acted as a DD, keeping everyone safe and allowing the groom to relax and enjoy the night. The group said the bus was “the best part” of the weekend and made the whole trip easy to plan.
